New position opening: Artist Services & Managerial Assistant | London
Primo Artists is seeking a UK-based Artist Services & Managerial Assistant to join their artist management team. This newly created role reports jointly to Maja Rath, Artist Manager (London), and Tabitha Brandel, Artist Manager & Booking Agent / Manager of Company Operations (New York).
The Artist Services & Managerial Assistant will have two main areas of responsibility: coordinating the servicing of artist engagements and tours to ensure the seamless execution of artist activities worldwide; and providing direct administrative and sales support to the London Artist Manager. The ideal candidate will be organized, efficient, detail-oriented, and deeply committed to supporting artists and their work.
KEY RESPONSIBILITIES
SERVICING
Coordinate servicing for artist engagements and tours, liaising with presenters and partners to ensure successful execution
Manage logistical arrangements for artist engagements, including travel, accommodations, rehearsals, residencies and interviews
Prepare and distribute detailed itineraries with presenters
Taking lead in coordinating with the Contracts Administrator on contract processes and artist riders
Maintain accurate and up-to-date engagement details, contractual terms, contacts, and notes in company systems, including Overture
Coordinate invoicing, payment tracking, tax documentation, and related financial matters with the Company Bookkeeper
Update and distribute artist biographies, program materials and schedules to presenters, record labels and PR representatives
Lead coordination on visa applications and petitions to ensure timely approval and visa issuance
ASSISTANCE
Support the London Artist Manager with administrative and organizational tasks, focusing on sales outreach and presenter relations
Manage presenter communications: Prepare and send follow up materials to presenters
Research presenter activity and concert history in key regions to inform sales strategy
Ensure all sales outreach records and presenter contacts in Overture are accurate and current
Support the broader Management team with administrative tasks and maintaining accurate records and contacts in Overture
REQUIREMENTS
Bachelor's degree in Music, Arts Administration or related field
Minimum one year of professional experience, ideally in artist management or the performing arts industry
Exceptional attention to detail and ability to manage multiple projects simultaneously
Excellent communication, organizational, and time-management skills
Ability to work resourcefully and independently in a fully remote environment
Professionalism, discretion and sound judgment with confidential information
Proficiency in Microsoft Office Suite; Overture experience strongly preferred
Additional language skills a plus
Genuine passion for classical music and dedication to providing the highest standard of service to artists
Compensation will be commensurate with experience and qualifications. Resumes and cover letters will be accepted until the position is filled. Submissions should be made via email to Maja Rath at maja@primoartists.com and Tabitha Brandel at tabitha@primoartists.com.