New Position Opening: Administrative Assistant

POSITION: Administrative Assistant
STATUS: Temporary or Permanent; Part-Time leading to Full-Time
LOCATION: New York, NY

Based in New York, Primo Artists is a dynamic, leading classical music agency in North America. Founded in 2015 by Charlotte Lee, Primo Artists prides itself on its selective roster and personalized approach in representing the world’s finest classical artists, from rising stars to household names.

Primo Artists seeks an Administrative Assistant. The role carries dual responsibilities and reports to the Vice President. The Administrative Assistant provides servicing support for all artists on our roster. S/he will also provide administrative support to the President & Founder, which involves management and booking correspondence support, plus other clerical matters.

We are looking for a self-motivated and collaborative team member who is undaunted by challenges in a fast-paced environment, as well as passionate and knowledgeable about classical music. The successful candidate must be professional, proactive, well-organized and detailed-oriented, impeccable in their communication skills, and able to multi-task without guidance.

RESPONSIBILITIES

  • Support Associate on artists’ travel, accommodation, transportation, itineraries, and all other activities as necessary

  • Maintain an up-to-date diary for artists

  • Provide support to Associate on correspondence with presenters to ensure all details are correct and confirmed for each engagement

  • Support management and execution of contracts and riders for artists

  • Corporate administration support including management and booking related correspondence

  • Review and approve marketing materials

  • Support visa applications for artists

  • Prepare materials for conferences and presentations

SKILLS AND REQUIREMENTS

  • Impeccable attention to detail and ability to take on multiple tasks effectively and to complete them on time 

  • Self-motivated, responsiveness, and intuition to anticipate needs

  • Enthusiasm and knowledge of classical music and artists

  • Ability to work with limited direction and ambiguity

  • Mastery in handling and prioritizing a large workload

  • Clear and concise written and verbal communication skills

  • High aptitude yet willingness to learn

  • Tact, discretion, and confidentiality

  • Strong technical understanding and the ability to pick up new tools quickly

  • Availability to work evenings and attend concerts when required

  • Commitment to delivering the highest quality service

  • Bachelor’s degree and classical-music background

  • Experience in the performing-arts industry is a plus

  • Proficiency with Microsoft Office

Resumes and cover letters will be accepted until the position is filled. Submissions should be made via email to Charlotte Lee, President & Founder, at charlotte@primoartists.com.